Nationwide Children's Hospital

Biorepository Documentation & Data Assistant

Posted Date 12 months ago(5/5/2023 3:32 PM)
Requisition ID


Biorepository Documentation & Data Assistant 


The Biopathology Center (BPC) within The Research Institute at Nationwide Children’s Hospital (NCH) is a primarily grant-funded biorepository and clinical laboratory with the objective of acquisition and long-term storage of a large number of cancerous, normal, and diseased biospecimens and related data. These biospecimens are used for the purpose of supporting and facilitating cutting edge research and advancing clinical patient care. In accordance with provisions of approved protocols, the BPC serves as biorepositories for the Children’s Oncology Group (COG), NRG Oncology, SWOG (formerly the Southwest Oncology Group), the Pediatric Division of the Cooperative Human Tissue Network (pCHTN), Experimental Therapeutics Clinical Trials Network (ETCTN), and other sponsor groups. This is a fast-paced, team-oriented laboratory that requires the ability to work well under pressure and maintain constant attention to detail. The position requires frequent communication via phone and email with submitting institutions, internal coordinating laboratories, and external investigators. This role does not perform hypothesis-based research on the biospecimens – we serve a supporting role to facilitate clinical testing and research. The Biorepository Documentation and Data Assistant is responsible for providing primarily

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  • Prepares and reviews documents before scanning for long-term electronic storage. Accurately indexes the documents by entering relevant data regarding the document and associated specimens. Files and sends physical documents to secure long-term offsite storage. 
  • Verifies specimen data entry accuracy and communicates with external sites or internal staff to resolve discrepancies. Reviews associated specimen submission documentation to enter data into the laboratory information management system, such as pathology reports to verify disease type and tissue type. 
  • Interacts with external clinical research coordinators (CRAs), clinicians, and other laboratories, receiving and relaying pertinent information necessary for biospecimen collection, receipt, processing, or shipping from the site to the BPC. Maintains knowledge of processing protocols and clinical trials, as well as resources available for this information.
  • Maintains the technical skills required, including specimen accessioning, and specimen transport within the BPC areas. Handles specimens, such as fixed paraffin-embedded tissue and fresh blood, according to standard operating procedures. 
  • Maintains the computer skills required in the laboratory. Performs clerical tasks and specimen accessioning as needed. Verifies, enters, or corrects specimen data into the laboratory information management system. 
  • Maintains a safe environment. Wears appropriate personal protective equipment when required and uses NCH Zero Hero tools. Reports spills and hazardous situations immediately and acts appropriately. Follows established guidelines for disclosure of patient information. 
  • Performs and documents daily, weekly, and monthly tasks on assigned work area task lists. 
  • Communicates respectfully with co-workers and customers. Displays a positive attitude and ability to handle conflict. 
  • \Provides customer service in an efficient and effective manner to assure customer satisfaction and quality patient care. Including the ability to change manner of communication styles to adapt to various cultural differences. 
  • Addresses sponsor or customer concerns by researching problems and identifying resolutions, using basic troubleshooting skills. 
  • Demonstrates the initiative and ability to provide feedback that is useful and assists in individual improvement. Actively engages in and supports efforts to develop an atmosphere of mutual respect and inclusiveness.
  • Demonstrates the ability to adjust to change, handle interruptions and function with changing circumstances 
  • Participates in quality assurance and continuing education programs.



  • High school diploma or equivalent; plus, one to two years clinical laboratory/ medical experience and office experience. 
  • Organizational skills, multitask, attention to detail, and computer experience. 
  • Maintains and fosters interpersonal relationships with internal and external customers. 
  • Demonstrates the ability to adjust to change, handle interruptions and function with changing circumstances. 
  • Demonstrates the ability to change manner of communication styles to adapt to various cultural differences. 

Skills required:

  • Working knowledge of PCs and word processing and data management software 
  • Strong verbal and written communication 
  • Goal-oriented; self-directive 
  • Ability to actively participate as a team player


  • Ability to stand for more than 1 hour at a time, sit for more than 1 hour at a time.
  • Good visual and auditory acuity. Ability to speak clearly. Ability to lift up to 30 pounds occasionally.
  • Intensity of the workload in this position will vary; it will be heavy but manageable most of the time.
  • Pressure may arise due to deadlines associated with clinical testing, specimen processing, manuscripts, or grant proposals. The above list of duties is intended to describe the general nature and level of work performed by individuals assigned to this classification.





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