Full time, Monday-Friday, Benefits Eligible.
The Employment Specialist works in support of Nationwide Children’s Hospital’s recruitment efforts and employment processes. Responsibilities of the Employment Specialist include: screening applicants and recommending candidates for interview, scheduling interviews, researching candidate leads and sources, entering data and processing new hire paperwork, coordinating temporary staffing, managing the applicant tracking and job posting process, providing customer service, and other duties as required.
1. In conjunction with Recruiter, identifies and screens candidates for employment; conducts telephone screening interviews of applicants; assesses qualifications and provides notes and recommendations to Recruiter.
2. Coordinates interview schedules for Recruiters and hiring managers/supervisors utilizing Microsoft Outlook; prepares interview agendas and interview evaluation forms.
3. Manages applicant tracking system; reviews for accuracy; processes, screens, and forwards applications through the system; facilitates transfer process for internal candidates; posts positions from requisitions received by Recruiters.
4. Processes new hire paperwork; enters data into HRIS system; cross checks for re-hired employees; enters information into new hire orientation database; transfers data to security/employee badge documents.
5. Coordinates temporary staffing; receives requisitions from department managers and advises on temporary staffing process; works with appropriate agencies or in-house resources to fulfill temporary staffing needs; maintains individual records and contracts for temporary staffing and traveler companies.
6. Researches and sources candidate leads and referrals; conducts internet and/or research to identify potential candidates, referral sources, market intelligence, and information relevant to recruiting efforts.
7. Initiates reference checks.
8. Prepares new hire packets and drafts new hire letters.
9. Walks candidates to departments for interviews as needed.
10. Manages invoices and purchase requests for Employment team; codes and logs information.
11. Provides back-up to Employment Assistants for front desk coverage, telephone inquiries, employment verification, criminal background checks.
12. Reviews employment applications and requests information as necessary (i.e. I-9 forms, card-key access forms, etc) to ensure completeness. Answers questions regarding open positions.
13. Researches employee inquires using the HRIS systems.
14. Maintains strict confidentiality of information.
15. Performs other related duties as required.
KNOWLEDGE , SKILLS AND ABILITIES REQUIRED
1. Associate’s degree or equivalent level of education and experience. Bachelor’s degree preferred.
2. 1-3 years experience in Human Resources; Hospital or health care experience preferred.
3. Proficient personal computer skills, including word processing and spreadsheet applications (i.e. Microsoft Outlook/Word/Excel/Access/Power Point).
4. Ability to manage successfully a large volume of work with varying levels of priority; Flexibility to change focus and priorities with little direction.
5. Effective interpersonal skills required in interactions with hospital personnel, vendors, and the public. Ability to maintain composure in stressful situations. 6. Proven ability to think strategically and make sound decisions.
MINIMUM PHYSICAL REQUIREMENTS
Ability to lift objects weighing up to 20 lbs. (Occasionally) Sitting (Constantly) Talking on the telephone and in person (Constantly) Typing on a keyboard (Constantly) Walking (Frequently) Work in an open environment with public contact (Frequently) The above list of duties is intended to describe the general nature and level of work performed by individuals assigned to this classification. It is not to be construed as an exhaustive list of duties performed by the individual so classified, nor is it intended to limit or modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision.