Nationwide Children's Hospital

  • Administrative Support III - RI CIRP

    Posted Date 2 months ago(9/13/2018 3:47 PM)
    Requisition ID
    2018-13327
    Category
    Administrative/Clerical
  • Overview

    Full Time, Benefit Eligible

     

    Administrative Support III- Center for Injury Research and Policy:

    1. Performs general secretarial duties for the director and principal investigators of the Center for Injury Research and Policy (CIRP)

    2. Maintains inventory and maintenance records

    3. Schedules room and equipment usage

    4. Performs receptionist duties

    5. Meets with center director to review center activities and any issues

    6. Oversees secretarial activities in CIRP

    7. Evaluates office procedures and determines the best methods of handling specific operational issues

    8. Performs other duties as assigned or required

    Responsibilities

    Why Nationwide Children's? The moment you walk through our doors, you can feel it. When you meet one of our patient families, you believe it. And when you talk with anyone who works here, you want to be part of it, too. Welcome to Nationwide Children’s Hospital, where Passion Meets Purpose.

    Here, Everyone Matters. We’re 12,000 strong. And it takes every single one of us to improve the lives of the kids we care for, and the kids from around the world we’ll never even meet. Kids who are living healthier, fuller lives because of the knowledge we share. We know it takes a Collaborative Culture to deliver on our promise to provide the very best, innovative care and to foster new discoveries, made possible by the most groundbreaking research. Anywhere.

    Ask anyone with a Nationwide Children’s badge what they do for a living. They’ll tell you it’s More Than a Job. It’s a calling. It’s a chance to use and grow your talent to make an impact that truly matters. Because here, we exist simply to help children everywhere.

    Nationwide Children’s Hospital. A Place to Be Proud

    Job Duties:

     

    1. Performs secretarial duties in support of Center director and Center principal investigators. Answers phones and voice mail; opens and distributes mail; enters data into databases; responds to routine correspondence as requested; makes travel arrangements as requested; maintains files on research, administration, and employees; and maintains office supplies

    2. Coordinates scheduling of conference rooms for meetings and special functions. Schedules room availability, equipment usage, and equipment maintenance for computers

    3. Manages purchases and expenses of Center administrative accounts

    4. Role in Center office activities includes input in establishing office practices, defining problem areas, formulating procedures, and collecting and evaluating data

    5. Manages Center secretarial personnel. As Center grows and secretarial staff are hired, may be involved in recruiting, interviewing, hiring, and training additional clerical support. The ability to deal with many different individuals and to establish a friendly atmosphere as the supervisor of the Center’s secretarial support personnel will be an important future component of the position. These activities also require considerable experience, maturity, judgment and initiative

    6. Coordinates or presents training sessions for Center personnel in proper operation of equipment

    7. Assists in the preparation and submission of abstracts, manuscripts, presentations, and grant applications

    8. Performs other administrative duties as assigned or required

    Qualifications

     High school graduate plus additional courses, college degree, or certifications with major course of study in the business/secretarial area desirable. Advanced secretarial experience preferred. Training and experience in management supervision. Proficiency in spelling and grammar required. Strong computer knowledge of Microsoft Office and computer equipment required. Knowledge of medical terminology and typing level of at least 60 WPM desired.

     

    1. College degree or courses related to business or secretarial fields desirable

    2. High school graduate

    3. Three to five years of office experience, preferably in a medical, public health, or academic setting

    4. Two to three years of technical experience in operation of computer hardware and software

    5. Ability to evaluate and implement office procedures

    6. Ability to plan for future office needs

    7. Ability to deal with large numbers of variables and determine an appropriate course of action; excellent problem-solving skills are required

    8. Ability to work under pressure and tight deadlines

    9. Office skills in typing and writing routine business letters

    10. Proficiency in spelling and grammar, and proficiency in medical terminology desirable

    11. Typing level of 60 WPM minimum desirable

    12. Outstanding interpersonal communication skills

    13. Detail oriented

    14. Ability to work independently with minimum direction; self-starter; willing to take initiative to solve problems or answer inquiries with minimum direction.

     

    MINIMUM PHYSICAL REQUIREMENTS:

    Percent of time spent on: 50% Typing on computer; 30% various administrative and clerical duties; 20% Problem solving; 100% kneeling/reaching; 100% Finger dexterity; 100% Talking/hearing/seeing; 33% Lifting/carrying weight 0-20 pounds for 1-5 minutes. Pressure in this position will vary depending on the workload related to deadlines. The workload will be heavy but manageable.

     

    The above list of duties is intended to describe the general nature and level of work performed by individuals assigned to this classification. It is not to be construed as an exhaustive list of duties performed by the individual so classified, nor is it intended to limit or modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision. EOE/MF/Disability/Vet

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