Nationwide Children's Hospital

  • Administrative Support III - PAA Emergency Medicine

    Posted Date 5 days ago(7/10/2018 10:09 AM)
    Requisition ID
  • Overview

    Fullt Time, Benefits Eligible, Monday - Friday


    The moment you walk through our doors, you can feel it. When you meet one of our patient families, you believe it. And when you talk with anyone who works here, you want to be part of it, too. Welcome to Nationwide Children’s Hospital, where Passion Meets Purpose.

    Here, Everyone Matters. We’re 12,000 strong. And it takes every single one of us to improve the lives of the kids we care for, and the kids from around the world we’ll never even meet. Kids who are living healthier, fuller lives because of the knowledge we share. We know it takes a Collaborative Culture to deliver on our promise to provide the very best, innovative care and to foster new discoveries, made possible by the most groundbreaking research. Anywhere.

    Ask anyone with a Nationwide Children’s badge what they do for a living. They’ll tell you it’s More Than a Job. It’s a calling. It’s a chance to use and grow your talent to make an impact that truly matters. Because here, we exist simply to help children everywhere.

    Nationwide Children’s Hospital. A Place to Be Proud.

    Coordinates and maintains the Emergency Medicine physician schedule for the Onsite & Offsite Urgent Cares. Evaluates and trends census patterns to identify fluctuations in staffing needs. Other job tasks assigned.


    • Have a working knowledge of all aspects of the scheduling criteria/model for the onsite & Offsite Urgent Cares.
    • Evaluates and trends census patterns to identify fluctuations in staffing needs. Identify and recommend staffing changes to the Urgent Care Director of Emergency Medicine.
      -Responsible for staffing open shifts with moonlighters.
      -Maintains the online scheduling system Intrigma.
    • Will work closely with the Main Campus/Lewis Center ED Scheduling Coordinator.
    • Process 48 hour death reports.
    • Coordinate and schedule all Urgent Care candidate interviews.
    • Schedule all Urgent Care meetings.
    • Process attendance sheets.
    • Keep Access database up to date with doctors credentials.
    • Assistant doctors with subpoenas, could include communication with prosecuting attorney’s.
    • Support Urgent Care Director, Urgent Care Co-Director, along with all the urgent care doctors and general ED doctors and their activities which may include compiling data, create spreadsheets, letters, and reporting updates on licenses and other dated materials/ completing documentation/creating power points for lectures or teaching/ set meetings dates/times and arrange for travel including hotel and registration for meetings as part of an exhaustive listing of tasks as they relate to:
      Administrative activities for NCH, PAA and OSU
      Medical staff maintenance
           Promotion and Tenure
           Track Section Faculty presentations for Promotion and Tenure
           Research and teaching
           Setting meetings/travel plans
           May track all OSU monthly attendance reports for Section physicians by ensuring the PAA physicians have completed these on a monthly bases, enter into our office database, and submit to PAA by the set deadline.
    • May handle PAA enrichment forms for physicians including completing form, obtaining chief’s signature, keeping office copies, submitting for administrative signatures.
    • Assists in answering office phones. Helps in mail and fax distribution by sorting, delivering or re-routing mail or fax forms. Faxes script requests to appropriate clinics that physicians work. Helps in keeping office area neat and organized
    • Other job tasks assigned.



    • High School diploma, Associates degree or college coursework preferred.
    • Effective interpersonal skills required in interactions with internal and external contacts.
    • Experience in Microsoft Excel and Outlook.
    • Strong organizational skills, verbal and written communications skills, documentation, and time management.
    • Demonstrates dependability and flexibility.
    • Ability to work independently under minimal supervision


    • 5+ years clerical experience desirable.
    • Experience in scheduling/staffing preferred
    • Experience in health care setting preferred


    • Sitting 
    • Talking on the phone/in person Constantly
    • Typing on a computer keyboard Constantly
    • Standing/walking Occasionally (0-33%)


    The above list of duties is intended to describe the general nature and level of work performed by individuals assigned to this classification. It is not to be construed as an exhaustive list of duties performed by the individual so classified, nor is it intended to limit or modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision. EOE M/F/ Disability/VetUS:OH:Columbus


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